Fast accounting software designed for the Philippine market

We understand how important it is to stay ahead of time. At Susan.one, we are dedicated to building financial accounting software that will help small and medium businesses grow and innovate.

Want to see how it works? Book a demo call!

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Current latest version is 0.5.99

Generate PAG-IBIG, Philhealth, SSS and BIR Reports in seconds with a few clicks

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Run your business on Susan.one's accounting software, where your country requirements are taken into account

Country-specific payroll

Payrolls are calculated in accordance with the laws and requirements of your country of residence.

Financial Reporting and Accounting

All the most commonly used accounting operations even when the internet connection is lost.

Runs on Windows and MAC

Desktop application for Mac OS and Windows OS computers.

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Explore what offline accounting software can do

Payroll

Working time recording and payroll

Simple and clear recording of employees working hours ensures correct payroll. Susan.one will take into account overtime and holiday rates based on the country where your company is located and will prepare the necessary reports.
  • Working time recording
  • Overtime and holiday rates
  • Absent and tardies
  • Vacations and sick days
  • Payroll preparation and payslips
  • Reports to government agencies
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Financial Reporting and Accounting

Accounting for employer

We are putting a lot of time into making accounting operations as easy as possible. All the main operations are easy to use, while more complex transactions are still possible.
  • The chart of accounts
  • Accounts Payable
  • Accounts Receivable & Billing
  • Inventory management
  • Fixed assets
  • Balance Sheet, etc
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Ready To Grow Your Business?

Run your business on Susan.one’s fast and simple accounting software, where internet connection is not a requirement.

What our customers say about us

Your feedback is important to us. Telling us about your experience, good or bad, means that we can better understand what is important to you.

I can use it offline even if I don't have an internet connection available and it is affordable!

- Rolando B. Delos ReyesMOF Company (Subic) Inc

What I like most about Susan is that I can use finance, fixed assets and personnel accounting in one software.

- Katrin VAccountant and entrepreneur

The financial accounting software is user-friendly and easy to understand. Less time-consuming because it has computerized reports including BIR Forms

- Florencio P. CondesSan Antonio Condominium Builders Inc.

Frequently Asked Questions

Susan.one is a fast accounting software solution that simplifies complex accounting operations. The accounting program in the Philippines can function offline and automatically generate all mandatory tax reports - eliminating the need to manually enter tax rates into the system. It is tailored to meet the specific needs of the Philippine market. The software assists with the following tasks:

  • Track sales and cash flow
  • Manage employees
  • Manage your customers and suppliers
  • Create sales and purchasing invoices
  • Create and insert inventory and business assets
  • Get an overview of your company's performance
  • Run country-specific payrolls
  • Create sick leave reports
  • Calculate overtime and salary deduction worksheets
  • Generate mandatory government reports within seconds

Recommended system requirements are:
  • High-speed internet connection (DSL, cable, T1)
  • Apple Mac: Intel-based Mac running OS X 10.5 or later
  • Windows PC: 1 GHz computer with 256 MB of RAM running Windows 7 or later
  • The latest version of Internet Explorer, Firefox, Google Chrome or Safari and Chrome for Mac

Susan.one works best with a fast broadband Internet connection while we set up the software for you but after the setup is complete, you can use the software offline mode if you wish but you should keep it synchronized if your company account has more than one device.

There are three plans to choose from to suit your business needs at an affordable monthly subscription.

If you need to deal with the time and leave management of your employees and process payrolls, it is best to use "Payroll".

In case you need to record sales and purchases and track your business stock, you should choose "Accounting" only.

If you need a full business plan, that has accounting and payroll, you should go with the "Ultimate" subscription plan.

Susan.one is a cloud-based offline accounting software (hybrid) that can be used on your macOS computer. It currently works only on desktop computers.

Susan.one accounting program Philippines can be accessed from desktop computers only.

Yes, you can access Susan.one offline if you have installed it on your desktop device. Susan.one is offline accounting software.

Yes, you are entitled to software updates. Susan.one cloud-based accounting software for small businesses has a built-in installation of the latest version. The program will notify you when a new version is available and the new version will be installed automatically after your confirmation but only if you are connected to the internet.

An internet connection is a requirement for cloud accounting software to work, while desktop accounting software can function without it, provided your company has only one user.

Getting Started

Go to https://susan.one/sign-up and enter your company name, email address, phone number, country and choose a password and you're ready to sign up.

We do not offer a trial period, but we do provide pre-implementation services for your business at a fraction of the cost of the annual subscription.

Susan.one's team will set up your company account. To provide you with our Payroll solution, we will give you import template files and request that you fill out the Employee Master File for 5 employees. Additionally, we need one month's worth of DTR records, as well as Allowance and Other Income data from your company.In order to provide you with our accounting solution, we require the Chart of Accounts numbered list and the Opening Balance Sheet. We will provide you with import template files and request that you fill out the Customers, Vendors, Products, and Assets files with sample data.

Susan.one's team will install the software on your computer, either on-site or via TeamViewer software..

We request basic information such as the company name, email address, phone number, and country. You will also need to select a password.

We accept following payment methods:
  • PayPal
  • A Bank Transfer

Yes, subscriptions can only be charged on an annual basis. We do not offer a monthly subscription. Once you have paid the invoice, you will be granted a yearly subscription.n

Yes, the software can be subscribed to only annually. The minimum subscription period is 12 months. If you're a paying customer and you cancel Susan.one subscription, we are unable to provide you with a pro-rata refund for the rest of the month that you paid for upfront.

Yes, our team provides you with onsite setup assistance and software training.

You can contact us every day, including Sundays and holidays, between 9 am and 10 pm by phone found on the Contact Us page or by emailing support@susan.one.

Susan.one's team believes that every software user should receive free training from us.

Yes, other users can access your company file if you have given them access to Susan.one desktop software

Log in to your desktop payroll accounting software or desktop accounting software. Click on the "Settings" button, go to the left menu, click "Users", add "New" user, fill in the email and password and click "Save". Share the email, password and license key with the new user via email.

You can export the following lists to MS Excel:
  • Invoices
  • Customers
  • Sales Receipts
  • Payments Received
  • Aged Debtor Report
  • Purchase invoices
  • Vendors
  • Payments
  • Accounts Payables Reports
  • Products and Services
  • Fixed Assets
  • Income Statement
  • Balance Sheet
  • Cash Flow Statement
  • General Ledger
  • General Journal
  • Trial Balance
  • VAT Returns
  • Value-Added Tax Declaration
  • Vacation and Sick Leave Report
  • Deductions Summary report
  • Payroll Summary Report
  • Pag-Ibig contributions report
  • PHIC Contributions
  • SSS contributions
  • Employer SSS payment report
  • Annual Summary of Withholding Tax Report per Employee
  • Employee absences record
  • Payroll Register Report (Location, Cost Center and Department-based filtering available)
  • The list of Employees
  • Daily Time Records
You can export the following files to PDF:
  • Inventory Report
  • Detailed Inventory Movement Report
  • Cost of goods sold
  • Income Statement
  • Balance Sheet
  • Cash flow statement
  • General Ledger
  • General journal entries
  • Trial balance sheet
  • Annual income tax report
  • VAT returns report
  • VAT declaration report
  • Payroll tax report
  • Pag-Ibig contributions report
  • PHIC Contributions
  • SSS contributions
  • SSS payment report
  • Vacation and sick leave report
  • Deductions report
  • Payslips
  • BIR Forms 1601-C, 1604-C, 2316 and 1604-C Alphalist

You can import the following lists to Susan.one:
  • Products and services
  • Vendors
  • Customers
  • Fixed Assets
  • Daily Time Records
  • Employees

Yes, Susan.one can offer a discount if you sign up for more than one company. You need to contact sales@susan.one to request the discount while starting your second or third company subscription.

Data and Security

The safety of your data is our top priority. Here is a list of security measures implemented:
  • SQLite with SQL Cipher extension
    Databases on the local machine and on the server are encrypted with customer-based keys.
  • HTTPS
    All data transfers are done using HTTP over Transport Layer Security (TLS).
  • JSON Web Token (JWT)
    We are using signed JWTs for transmitting information between parties.
  • Authentication before adding an account
    Account holder verification before an account can be added to the application.
  • Recovery PIN encryption
    Password recovery PIN is encrypted and known only to the account holder.
  • Data synchronization and backup
    Data synchronizing between on-premise and cloud data sources are automated.
  • The Certificate validation
    The application verifies the SSL certificate to make sure it is correctly installed, valid, and trusted.

If you decide to cancel during the pre-implementation stage, we'll delete all data from our server immediately and you are not able to log in to your software anymore but the data remains available on your computer if you use the desktop version of the program. You may want to delete the Susan folder from your computer after you have decided to cancel.

If you're a paying Susan.one customer and decide to cancel the subscription, you should export the data from the software before your subscription expires.

It depends on the operating system of the computer you are using.

Windows OS: %programdata%\Susan (normally C:\ProgramData\Susan)
Mac OS X: /Library/Application Support/Susan

In this location all database files, licenses and logs will be stored.

Susan.one has a built-in installation of the latest version. The program will notify you when a new version is available and the new version will be installed automatically after your confirmation.

Yes, it is. Just copy the database file to another drive or memory stick
  • Windows: %programdata%\Susan\AAAA-AAAA-AAAA-AAAA-AAAA.db (normally C:\ProgramData\Susan\AAAA-AAAA-AAAA-AAAA-AAAA.db)
  • Mac: /Library/Application Support/Susan/AAAA-AAAA-AAAA-AAAA-AAAA.db
AAAA-AAAA-AAAA-AAAA-AAAA - your license code

Account Settings

  1. Go to https://susan.one/sign-in
  2. Click "Forgot Password?"
  3. Enter the email address you used when you signed up for Susan.one.
  4. We will send you an email with instructions on how to reset your password.

Log in to Susan.one company user account (webpage), select your license, and a Recovery PIN will appear next to it. Use this PIN in the Susan application to set a new password.

The name of the company to which the software license is issued cannot be changed. When your business name changes, please contact support@susan.one.

When an internet connection is not available, work with the Susan application will continue as usual. When the connection is restored, the data that has been added or changed in the meantime is uploaded to the server, from where your other computers will automatically download it.

Susan.one does not have user roles in the classical sense, but it is possible to define for each user at what level he is able to perform operations. Request the setup from Susan.one team

In case of an application crash you want to report, do the following:
  • Find the log file
    • Windows: %programdata%\Susan\logs\Susan.log (normally C:\ProgramData\Susan\logs\Susan.log)
    • Mac: /Library/Application Support/Susan/logs/Susan.log
  • Describe the procedure that caused the error
  • Send us an email at support@susan.one with a description and the log file Susan.log with Susan.one team

Product Features

No, currently you cannot upload the company logo to the system yet but it will be available soon. We will send you an update email whenever the software is getting updated.

Income Statement, Balance Sheet, Cash Flow Statement, General Ledger, General Journal, Trial Balance

Payroll BIR Forms (1601-C, 1604-C, 2316, 1604-C Alphalist), Pag-Ibig Report, BHIC Contributions, SSS Contributions, SSS Payment Report, VAT Returns Report, VAT Declaration Report, Annual Income Tax Report, Payroll Summary Report

Inventory Report, Vacation and Sick Leave Report, Deductions Summary Report, Employee Absences Report, Payroll Register (Location, Cost Center and Department-based filtering available).

No, currently it is not available.

We are currently supporting payroll in the Philippines and Estonia.
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